We used to process invoices manually, opening each PDF, reading the figures, and typing them into a spreadsheet or accounting system one line at a time. For a business receiving forty invoices a month, this can take more than three hours purely on data entry, every single month.

The template we actually use in-house today is a lot more tailored and a lot more complicated than what we're sharing here, built specifically around how our own team works. But we thought it would be more useful to share a simpler version instead, something anyone can pick up and try, just to help people get started with a bit of AI knowledge.

It's a Google Sheets template that reads invoices for you. Upload a PDF or a photo of the invoice, and it pulls out the vendor name, invoice number, date, subtotal, tax, and total into a table. No manual typing.

It runs on Google's free AI tier, so there's no cost to try it. Everything stays inside your own Google account.

Feel free to make a copy and use it: https://docs.google.com/spreadsheets/d/1mAw2zHltmgYypBJAP3Hzol_96Mb5OwnI-4PrIkxZj8k/copy

If you wish to focus on running and growing your business, our CFO advisory team can take care of your accounting, payroll, tax planning, e-stamping, corporate secretarial and compliance matters for you. Feel free to WhatsApp us at 010-246 2151.